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Office of the Registrar

Applying for Graduation

Application Dates

Full- and part-time students graduating in the month/day/year listed below must submit a Graduate Application for Graduation by the deadline indicated:

For degree conferred on September 30, 2024

June 3, 2024
For degree conferred on January 31, 2025 September 4, 2024
For degree conferred on May 17, 2025 January 24, 2025

Note: Students are required to pay for their cap and gown.

Application Process

Students must submit a Graduate Application for Graduation for review by your advisor to obtain graduation clearance. The application is available on Inside Loyola, Loyola Self-Service, Academics, GR Application to Graduate. Students who file an application for a specific semester and do not complete the graduation requirements at the conclusion of that semester must submit a new application; however, no additional fee is required.

Graduate Student eForm Instructions

I. General Information

Students must submit a Graduate Application for Graduation for review by your advisor to obtain graduation clearance. The application is available on Inside Loyola, Loyola Self-Service, Academics, GR Application to Graduate. Students who file an application for a specific semester and do not complete the graduation requirements at the conclusion of that semester must submit a new application; however, no additional fee is required.

Graduate Student eForm Instructions

I. General Information

  • Log into Inside Loyola

Select Loyola Self-Service, Academics, GR Application to Graduate

  • Enter your Loyola ID number and press the tab key, your last name, chosen first name, middle initial, and Loyola email will auto-populate.
  • Use the tab key to navigate the form or place the cursor in the field you wish to complete.
  • Any field with a label followed by an asterisk (*) is required.
  • DO NOT leave the form unfinished or unattended on your screen, which presents a security risk. A time-out of your session could also occur, causing you to lose and re-enter all data.
  • There is an inactivity time-out of 15 minutes for each session.
  • If there are any issues with completing the form, do not submit, close the form, and begin again.

II. Diploma Information

In first box, enter your name exactly as you want it to appear on your diploma, including any unique capitalization, accents and/or special characters such as tildes, umlauts, and apostrophes.  In second box, enter your diploma name exactly as it should be pronounced at Commencement.
Diplomas are released on or after the conferral dates, noted above. An email with mailing information is sent just prior to conferral to the graduate's Loyola email account.

 

III. Electronic Signature          

Note: Depending on your device and browser, you may have to scroll down to see the Sign and Date and Submit button.

Use the Sign and Date to populate your name and the form date fields. Then click on Submit to submit the form. You will receive a message screen stating, "Nothing else to display".  

IV. Form Submission

  • Upon submission, a confirmation email will be sent to your Loyola email. The email will contain an attachment of the form you submitted.
  • Upon submission, academic advisors and the Office of the Registrar have access to the application.

Application for Graduation Contact Information

If you have any concerns, please contact Megan Bottino at mebottino@loyola.edu or via phone at 410-617-2504.

Cap and Gown

Students receive graduation fair and cap/gown ordering information from the Office of Academic Events.

Financial Hold

Students with a financial obligation to the University/on a financial hold are restricted from participating in graduation ceremonies until the hold is released. While the hold is active, students are unable to receive their diploma and transcript requests cannot be processed. Please contact Student Administrative Services at 410-617-5047 or sas@loyola.edu for further details.

Commencement & Baccalaureate Contact Information

If you have any concerns, please contact the Office of Academic Events at academicevents@loyola.edu or via phone at 410-617-2261.

Please see the Commencement website for all confirmed information regarding the next Commencement.

B-2 Visitor Visa Application Information

  • Students may request an enrollment verification letter for loved ones to include with their B-2 visitor visa application so they can attend May Commencement. Please email the following contacts from your Loyola email to request a letter:
  • Students should also provide an invitation letter for inclusion in the visa application. A template letter has been created for convenience. If you would like this template, please email Megan Bottino (mebottino@loyola.edu).
  • In addition to the letter, check the requirements for your specific embassy when putting together the application. Evidence such as property deeds, proof of employment, or a letter from an employer authorizing the vacation time can be used to demonstrate ties to the home country.