Graduate

Master schedule submission instructions are below, separated into sections. You can scroll through the entire page, or select the link to be directed to a specific section of instructions.

How to Submit
When to Submit
Semester Dates
Master Schedule Basics
Classrooms
Dates, Restrictions, Comments
Instructional Methods
Mode of Delivery Policy
Cross-Listings
Catalogue

How to Submit

Email completed master schedules as an attachment using one of the templates below to Matt Ross at mross1@loyola.edu.

For assistance with the template, contact Matt Ross at the above email or 410-617-2148.

Template Links:
Excel template
Excel template, off-site locations

When to Submit

Summer and Fall 2025 master schedules are due by November 15, 2024.

Semester Dates

Summer 2025

Summer Session I: May 28 - July 10
Summer Session II: July 14 - August 21
Summer Session III (Alternate): Between May 28 - August 21
Classes cannot begin before May 10, and cannot end after August 21
The University is closed for the following holidays:
- Memorial Day on May 23 and 26
- Juneteenth on June 19
- Independence Day on July 3 and 4

Fall 2025

September 2 - December 15 for classes that meet on Monday
September 2 - December 9 for classes that meet on Tuesday
September 2 - December 17 for classes that meet on Wednesday
September 2 - December 18 for classes that meet on Thursday

Courses do not meet during:
- September 1: Labor Day
- November 26-30: Thanksgiving
If a course meets during a University holiday, the academic department is responsible for submitting the specific meeting date via the master schedule or Change of Course Status (CCS) eForm.
Indicate the specific holiday date in the Dates, Restrictions, Comments column.
A class meeting during a University holiday requires additional resources in the building to be arranged by facility management, but full services are not guaranteed.
If a class is scheduled to meet during a University holiday after the section is added, the academic department is responsible for notifying Registrar and the graduate facility as soon as the class is scheduled.

Due to U.S. Department of Education federal regulations in regard to awarding financial aid:

Fall classes may begin as early as August 22.
Fall classes may end no later than December 18.
Requests for early start classes should be directed to the Office of the Registrar. Early start classes should be limited to exceptional reasons, for example, internships that must begin on a certain date.

Fall 2025 Eight-Week Sessions

First Session: August 25 - October 17
Second Session: October 20 - December 18

Master Schedule Basics

Numbering

Course sections are written as a 2-letter subject code, 3-digit course number, and 2-3 number/letter section
List section offerings in alpha-numeric order:
- Example: PY 621.401, PY 710.402, PY 886.403
Number sections consecutively, based on location:

.401-.499	Baltimore Campus	.DCA-DCZ	Montessori - Denver, CO
.B01-.B99	Baltimore County	.E01-.E99	Montessori and GR Courses - Internships, externships, and practicums
.W01-.W99	Internet/Online	.PAA-.PAZ	Montessori - Phoenix, AZ
.Z01-.Z99	Sections with Travel Components and no face-to-face classes	.RMA-.RMZ	Montessori - Riverdale Park, MD
		.LCA-.LCZ	Montessori - San Diego (La Jolla), CA
		.SMA-.SMZ	Montessori - St. Louis (Chesterfield), MO

Summer: If the same course is offered in multiple summer sessions, unique section numbers must be used.
Montessori: If the course is offered totally online, put a "W" before the section letters above.

Days/Times

3-credit courses with direct faculty instruction meet for a total of 2250 minutes
2-credit courses with direct faculty instruction meet for a total of 1500 minutes
1-credit courses with direct faculty instruction meet for a total of 750 minutes

Day Codes

M = Monday
T = Tuesday
W = Wednesday
TH = Thursday
F = Friday
S = Saturday
SU = Sunday

Times

Include both start and end times

Faculty

For new faculty, include full formal name, title, and in the Dates, Restrictions, Comments column, provide Colleague ID.
Including the faculty ID is important for preventing duplicate records and providing appropriate technology access.
If an instructor is not yet determined or the instructor’s Colleague ID is unknown, list STAFF as faculty.
Submit a Change of Course Status eForm once faculty can be assigned.
For existing faculty, include full formal name and title. Please do not provide last name only.

Classrooms

Requests for department seminar rooms, specialty labs, computer classrooms, or rooms with specific classroom technology should be indicated in the Dates, Restrictions, Comments column.
Appropriately sized seminar classes, typically capped at 16 or lower, are scheduled in seminar-sized classrooms.
Access the Assigning Classrooms page on the Registrar website for more information about classrooms on the Baltimore campus.
For questions about classrooms, contact Melissa Elswick at mrelswick@loyola.edu or 410-617-2482.

Dates, Restrictions, Comments

If a section has consecutive meeting dates for the entire range of the standard term, do not list meeting dates.
If a section meets during a University holiday, please note the date in this column.
Indicate section restrictions, if limited to certain groups of students, that are not already specified in the current catalogue.
For special topics courses, include a topic title and topic prerequisite for those that “vary with topic”.

Instructional Methods

Indicate the appropriate instructional method that corresponds to a particular line of meeting information. Required for sections that have more than one instructional method.

Example: S 9:00-11:00 AM (LEC); 4/15-5/5 (TRP)

Commonly used instructional methods, with days and times assigned:

LEC – Lecture
SEM – Seminar
LAB – Laboratory
SYN - Synchronous

Instructional methods indicating out of class time, may not include days and times:

FLD – Field Experience
INT – Internship/Externship
ONL - Online/Asynchronous
PRA – Practicum
RES – Research
TRP – Trip

Loyola defines a hybrid course with an in-class and online combination. Online courses can be synchronous or asynchronous.

Please follow these procedures for hybrid, synchronous, simulcast, or online courses:

Hybrid

The definition of "hybrid" that was approved both separately and within the new Intellectual Property policy appears below. Faculty can incorporate up to 30% of technology infused work without moving into hybrid or online categories.

Beginning Summer 2019, a course is considered hybrid (or blended) when it is composed of both online learning and classroom learning and incorporates the best features of both environments to meet the learning objectives of the course. Thirty percent or more and less than 50% is taught online with the remaining taught face-to-face. Both online and classroom instruction total 150 minutes of faculty instruction per week per three credit course across a traditional 15 week semester.

Includes either a combination of in-class meetings and synchronous meetings, or a combination of in-class meetings and asynchronous dates.
Indicate in-class with the appropriate instructional code – LEC (lecture), SEM (seminar), etc.
Defined as: In-class portion is 50% or more and less than 70%.
3-credit courses meet a total of 2250 minutes. Thirty percent or more online for 3-credits equals more than 675 minutes. Less than 50% online for 3-credits equals less than 1125 minutes.
2-credit courses meet a total of 1500 minutes. Thirty percent or more online for 2-credits equals more than 450 minutes. Less than 50% online for 2-credits equals less than 750 minutes.
1-credit courses meet a total of 750 minutes. Thirty percent or more online for 1-credit equals more than 225 minutes. Less than 50% online for 1-credit equals less than 375 minutes.

Online

Includes asynchronous or synchronous meetings.
- Indicate synchronous as SYN.
- Indicate asynchronous as ONL.
Defined as: Online portion is 50% or greater of the course.
Synchronous meetings must include days and times.
Supply the specific dates or a start/end date range for synchronous meetings in the Dates, Comments, Restrictions column.
Supply a start/end date range for asynchronous meetings in the Dates, Comments, Restrictions column.
A classroom is not required or assigned.

Simulcast

Simulcast dates must include days and times.
- Indicate as SIM.
A classroom is required and assigned.
Supply the specific dates and times for both the in-class and the online meetings in the Dates, Restrictions, Comments column.

Mode of Delivery Policy

Approved by the Academic Leadership Team on January 18, 2015:
"Once a student has registered for a course, the faculty person must commit to the course description and deliver the course in the mode of delivery consistent with what has been promoted during registration (i.e., face to face, hybrid, or online); providing continuity of a student’s education due to unforeseen circumstances (i.e. weather policy, health related issues) by altering the primary mode of delivery is acceptable."

Changes are accepted via a Change of Course Status eForm up to one week prior to the opening of registration.

Cross-Listings

Treated as one time period with only one classroom assigned.
Departments who share one classroom must decide who owns the time period, if not cross-listed each year.
Reference the cross-listed course of the other department in the Dates, Comments, Restrictions column.
If undergraduate courses are cross-listed to graduate courses, the undergraduate term dates and exam period are used.
Department chairs cross-listing courses should discuss arrangements with each other prior to submission.
- Both chairs should submit their individual courses including section capacity and global capacity of the cross-listed pair.
- Registrar cannot cross-list courses without the above information.

Cross-listed capacities can be:
- Section Capacity + Section Capacity = Global Capacity
  - Each section closes when the enrollment meets the section capacity.
- Section Capacity + Section Capacity > Global Capacity
  - Each section can be a number that adds up to a number greater than the global capacity to allow more flexibility within each section. Course will not fill beyond global capacity.
- Section Capacity = Section Capacity = Global Capacity
  - Sections fill as students register and both sections close if enrollment in one sections meets the section capacity
Offering two cross-listed sections without indicating that they should be cross-listed could result in twice the amount of registered students.

Catalogue

Requisites are taken from the current catalogue information associated with the submitted term.
Changes to courses or new courses for the 2025-26 academic year should be submitted on an Catalogue Course Update (CCU) eForm.
On the master schedule, in the Dates, Restrictions, Comments column, include "CCU submitted to Registrar".