I-9 Form
I-9
Federal law requires the completion of the Form I-9, Employment Eligibility Verification, within three business days of the employment effective date. This form confirms eligibility to work in the United States and has sections that are to be completed by both the employee and an authorized University representative. It is critical that human resources be compliant in having accurately and timely completed Form I-9s on file for all employees, including student employees. No employee is authorized to work without completion of the I-9.
Please remember, the U.S. Citizen and immigration Service (USCIS) requires employees to present their original, unexpired documents from the List of Acceptable Documents in person, within 3 business days of the hire date. Failure to complete this process will result in the employee being removed from payroll.
Workday is available online through InsideLoyola and allows new employees to log in prior to beginning work at the University from any Internet-accessible computer. First, the employee completes their section (Part I) electronically no later than the first day of work. Next, they bring their document(s) confirming identity and employment authorization to an HR representative. Please visit our I-9 bookings page to schedule an appointment.
Student Workers
In adhering to our student employment policy, student employees required to complete the Form I-9 should also fill out section 1 of the form via Workday. It is recommended the student to complete this at a computer prior to bringing employment paperwork to the human resources appointment. Student workers must present acceptable original documents. If a student worker does not have access to the originals (a parent has them, for example), their start date must be delayed until this requirement can be fulfilled.
Remote Hires
Any employee who is hired by Loyola Maryland must file an I-9 form, even if they are working outside of the Baltimore area or unavailable to present in person prior to the start date. If an employee is unable to complete the I-9 in person they will need to file the form remotely through a consortium Loyola participates in. HR can assist with this process.
Please contact HR (ext. 1370) with any questions.